Terms of Reference

Partnership Agreement

Mission

To deliver the breakthrough goals and targets within the Community Strategy, tackle crime and disorder, and develop preventative measures to reduce crime and improve community safety.

Purpose

To ensure strategic commitment and joint working to achieve reductions in crime and the fear of crime, to reduce the harmful consequences of drug misuse and reduce youth offending.

Aims

• To develop overarching strategic objectives for community safety, youth offending and drug prevention, which will have commitment from partners at an executive level and reflect the area’s Community Strategy.
• To offer a strategic lead to ensure the mainstreaming of community safety, in its wider context, takes place throughout the partner agencies.
• To fulfil the strategic functions required by Government of a local Crime and Disorder Partnership, Drugs Action Team and Youth Offending Service.
• To endorse the Community Safety Strategy, Community Cohesion Strategy, Youth Justice Plan, Drugs Action Team Programme, and Drugs Intervention Programme.
• To evaluate and monitor the Strategic and Performance Management Boards delivery of these approved strategies and endorse any strategic action required to tackle areas of poor performance or insufficient resources as highlighted by the Boards.

Principles

In pursuing these activities, the Community Safety Partnership will, at all times, be guided by the following principles:

EQUALITY –addressing the needs of all sectors of society and seeking outcomes that promote genuine equality of opportunity for all.

SUSTAINABILITY – ensuring that all aspects of Greater Peterborough’s transformation are considered holistically and in line with the overall ‘quality of life’ objective

COHESION – ensuring that the people and communities of our region have, without exception, a sense of ownership of and engagement with the transformation process

OUTCOMES – ensuring that the Board’s agenda and decision making focus on adding value and tangible progress towards the vision

Objectives and Performance Management

The work of the Community Safety Partnership will be determined by the priorities set out in the Community Strategy, Community Safety Strategy, Youth Justice Plan, Drugs Action Team Programme, Drugs Intervention Programme and Community Cohesion Strategy.

This work will concentrate upon providing a strategic lead to ensure that these objectives are achieved successfully through partnership working and the appropriate allocation of resources through a clear performance management framework. The operational delivery of these strategies will not be discussed by the Partnership unless, operational issues are highlighted as a barrier to the successful delivery of the Partnership’s strategies by the Strategic and Performance Management Boards.

Partnership Structure

The Community Safety Partnership is established as an integrated Partnership Board which fulfils the functions of and responsibilities of the Youth Offending Service, Drug Action Team and Community Safety Partnership (sometimes known as the Crime and Disorder Reduction Partnership CDRP). It brings together members from the public, private and voluntary sectors.

The Community Safety Partnership will elect their own chair/chairman and vice chair/chairman on an annual basis, neither may serve for more than three years consecutively. The chair/chairman will sit on the Greater Peterborough Partnership (GPP) Board, the Vice chair/chairman will attend when necessary. These positions will rotate between the representatives from Peterborough City Council and Cambridgeshire Constabulary.

The chair/chairman and/or Vice chair/chairman will be responsible for presenting the Community Safety Partnership’s performance management report to the GPP Board on a six monthly basis. This report will include progress towards the Partnership’s break through goals and objectives within the Community Strategy, highlighting any strategic obstacles to delivery, the latest status of projects and the dependencies with other GPP key partnerships for the successful achievement of these outcomes.
The Partnership will manage the delivery of its work programme through the operation of the following groups:

• Community Safety Strategic and Performance Management Board (Community Safety Strategy)
• Youth Offending Service Strategic and Performance Management Board (Youth Justice Plan)
• DAT/DIP Strategic and Performance Management Board (Drugs Intervention Programme/DAT Plan)
• Community Cohesion Strategic and Performance Management Board (Community Cohesion Strategy).

Each of these Boards has its own Terms of Reference and works to a clear action plan. The Partnership has delegated the responsibility for the delivery of the Strategies highlighted to these groups.

Therefore, these Boards are responsible for the achievement of the relevant local, regional and national targets and objectives and will provide a strategic performance report to the Partnership. This report will outline any recommendations from the groups about areas of under performance and any additional resources required to deliver targets/priorities, which cannot be addressed within the membership of the Boards, and any recommendations to amend any of the core strategies highlighted. An end of year summary will also be presented to the Partnership in January each year highlighting the key performance areas and strategic actions undertaken by the Boards.

A Strategic Performance Manager will manage the business and delivery of each Strategic and Performance Management Board.

To ensure that this strategic performance management framework operates effectively, each Board will include two designated members of the Partnership to provide a strategic lead in the areas of Community Safety, Youth Offending, DIP/DAT and Community Cohesion. These leads will be responsible for presenting reports and any strategy recommendations to the Partnership on behalf of the Strategic and Performance Management Boards.

No Strategic Performance Managers will report directly to the Partnership. Specialist advice will be provided at the Community Safety Partnership meetings by the Government Office for the East of England.

Membership

Chief Executive, Peterborough City Council (Strategic link to GPP Board)
Chief Superintendent, Northern Division, Cambridgeshire Constabulary (Strategic link to GPP Board)
Assistant Director from the Greater Peterborough Primary Care Partnership (Strategic lead – DIP/DAT)
Divisional Commander Fire Authority (Strategic lead – Community Safety)
Assistant Chief Probation Officer, Cambridgeshire Probation Service (Strategic Lead – DIP/DAT)
Assistant Director of Children’s Social Care, Peterborough City Council (Strategic lead – Youth Offending)
Director of Community Services, Peterborough City Council (Strategic lead – Community Safety)
Chief Executive, Connexions (Strategic lead – Youth Offending)
The Governor of Peterborough Prison
Director of Peterborough Racial Equality Council (Strategic Lead – Community Cohesion)
Assistant Chief Executive, Peterborough City Council (Strategic Lead – Community Cohesion)
Cabinet Member with responsibility for Community Safety, Peterborough City Council
Non-Executive Councillor, Peterborough City Council
Police Authority representative
Director of Public Health
Business Representative
Adviser – Strategic Adviser for Partnerships, Government Office for the East of England

Nature and frequency of partnership meetings

The Partnership will meet quarterly to consider the reports from the Strategic and Performance Management Boards. As outlined above, the strategic leads for these groups will be responsible for presenting the regular performance updates and recommendations to the Partnership on behalf of these Boards. Regular feedback will also be provided to these Boards about the work of the Partnership via these strategic leads.
The quorum for the Partnership will be 5 members.

Administration

Peterborough City Council has the duty to ensure that Peterborough’s Community Safety Partnership is established and maintained. The City Council’s Legal and Democratic Services division will provide administrative support to the working of the Partnership.

Agendas and supporting documents will be issued at least one working week before the meeting and no late reports will be permitted.

Minutes will be produced and circulated within ten working days of the meeting. The minutes will be public documents and will be posted on the GPP’s website except where items have been accepted by the Partnership as exempt from publication.

Accountability

The Community Safety Partnership is accountable to the Home Office, monitored and supported by local officers based at Government Office for the Eastern Region (GO-East).

The Partnership is also accountable to the people of Greater Peterborough. It will at all times seek to ensure that it is representative of and understands the priorities of the area and its people and is responding to their views and interests in relation to Community Safety. Each participant Partnership member remains accountable to his or her parent organisation.

All meetings of the Community Safety Partnership will be open to members of the public.

The Partnership will report on an annual basis to the people of Greater Peterborough, both through an annual public meeting and through a written review of progress against objectives.